What are data exports on the platform?
You can export most types of data from the platform to analyze participation, track activity, and generate reports.
Exportable data includes:
Invitation records
User registration details
Input (ideas, comments, statuses, tags)
Surveys and polls
Workshops (polls, cards, conclusions — not chat)
How to export invitation data?
Go to Invitations > All Invitations
Click Export
You’ll receive an Excel file with:
Email addresses
Status
Unique registration token
Assigned groups/roles (if any)
Use this data to resend invites or track group-specific outreach efforts.
How to export user data?
Go to Users in the admin panel
Choose to export:
All users
A specific group (manual or smart)
A custom selection
The exported file will include:
User ID
Name and email
Account creation date
Profile link
Group memberships
How to export survey data?
Go to the Survey phase in your project
Go to the Insights tab
Click on Export and select:
Export responses to PDF: best if you need to find the PDF response of a user to send it to them or make it public - you can select which PII information/survey responses should be included
Export responses to Excel: you can select which PII information/survey responses should be included
Download insights tab as PDF: best to show a quick report
Download insights tab as Word: best to edit a quick report
Download survey results: best for doing analysis of responses in excel
Notes:
Survey export options may depend on the survey tool used (Typeform, Google Forms, or in-platform survey).
Currently, you can’t export multiple polls across projects in one batch.
AI Analysis tags applied to survey responses are not included in the export (tags are exported only for ideas, not for surveys).
How to export ideas?
Go to a project’s Insights tab.
Click Export and choose from:
Export responses to PDF
Export responses to Excel
Download insights tab as PDF
Download insights tab as Word
You can select which PII information/survey responses should be included in the export to PDF/Excel - simply toggle them on and off before downloading.
Limitations:
Images cannot be exported.
Attachments are linked, not batched, each must be downloaded individually.
Only public comments are included (not admin/internal comments or feedback)
How to export attachments from ideas?
Export ideas following the steps above - you will therefore have a full excel files of ideas/comments. One of the columns will be called "attachements" this is where the link to the attachment can be found.
Each attachment has its own download link, batch downloading is not supported.
Images embedded in idea descriptions or comments are not exportable.
The export also includes useful details such as title, description, author info, publication date, metrics, tags, and status.
How to export workshop results?
After the workshop is complete, click Export Data.
An Excel file is generated with:
Separate sheets for each workshop step
Participant inputs from each activity
Note: Workshop chat messages are not exportable due to privacy and data formatting limitations.
Using the API to export all other data
For other data that cannot be easily downloaded from the platform, you are able to use our public API to pull all types of data from the platform and use it for external data analysis. For example to download things like a master list of all projects on the platform (like project names, dates, status) with the API you can easily pull such a list.
All API documentation can be found here: https://developers.govocal.com/api/. There you can see all the information that you can pull with the API. For example for projects you can see all the data attributes that you can pull:
